Invoice & Packing list Export Charcoal

What Are Invoice and Packing List in Charcoal Export?

When exporting charcoal briquettes or hardwood charcoal, proper documentation is essential for smooth customs clearance, payment processing, and shipment tracking. Two of the most important export documents are the Commercial Invoice and the Packing List. Although they are often submitted together, each serves a distinct purpose.

1. Commercial Invoice

The invoice is a legal document issued by the seller (exporter) to the buyer (importer) that outlines the details of the transaction. It is used for customs declaration, tax calculation, and international payment.

Key contents of a Commercial Invoice:

Name and address of buyer and seller
Date and invoice number
Description of goods (e.g., "Coconut Charcoal Briquettes")
Quantity and unit price
Total value of shipment (in agreed currency)
Payment terms (e.g., FOB, CIF)
Country of origin
HS code (Harmonized System code)

Why it's important:

Customs authorities use the invoice to assess duties and taxes, while buyers use it for accounting and payment records.

2. Packing List

The packing list provides a detailed breakdown of the physical contents of the shipment, including how the goods are packed and how much space they occupy.

Key contents of a Packing List:

Shipper and consignee details
Type and number of packaging units (e.g., boxes, pallets)
Net weight and gross weight
Dimensions (CBM – cubic meters)
Description of items per package
Total quantity per container

Why it's important:

The packing list helps freight forwarders and customs officials verify the physical shipment, prevent delays, and ensure loading accuracy.

Both the invoice and packing list are required for exporting charcoal. The invoice shows the financial and legal side of the transaction, while the packing list details the logistical and physical aspects. Together, they ensure a smooth export process and reflect the professionalism of the supplier in the eyes of the international buyer.

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